forming of a committee

brend


Joined: 20/01/2009
Posts: 149

Message Posted:
03/09/2010 15:45

Hi does anyone know the formalities of forming a residents committee to run a complex. ie what notice do people have to have to vote for committee members and how big a percentage of the site have to vote. If they have all been given sufficient notice of said vote does it matter how many actually vote? and what do you call sufficient notice?

Brend

spider


Joined: 03/01/2009
Posts: 5527

Message Posted:
03/09/2010 16:09

My guess is it would be decided by all involved on the committee..you all need to get the committee started with aims and objective and go from there..all the very best of luck.





Spider,X

honestie


Joined: 22/02/2009
Posts: 468

Message Posted:
03/09/2010 16:15

will send you an email explaining if that helps



I run or should I say run with the management company and if done propery can work .more difficult the bigger the complex.



honestei

Blackpoolfan


Joined: 03/12/2008
Posts: 1568

Message Posted:
03/09/2010 16:20

Brend,

Have sent you an e-mail

Blackpoolfan


Joined: 03/12/2008
Posts: 1568

Message Posted:
03/09/2010 16:21

Honestie,

Are you Jaqui of Endremit Heights if so how is your site looking hope you are sorted and enjoying your new homes

honestie


Joined: 22/02/2009
Posts: 468

Message Posted:
03/09/2010 16:23

no Im not but quite near then and lovely site



two jackies near to each other scarey!

Blackpoolfan


Joined: 03/12/2008
Posts: 1568

Message Posted:
03/09/2010 16:33

Will steer clear of that area then thanks ha!ha!

Deniz1


Joined: 28/07/2009
Posts: 3829

Message Posted:
03/09/2010 17:02

Hi Bren when we formed our committee on phase 2 last year we sent an email out to all known addresses and put forward our plans. we set a time limit to reply then after that date we went ahead. We ran it without a management company for a year successfully.

the butler


Joined: 22/06/2007
Posts: 1958

Message Posted:
03/09/2010 17:04

Hi Brend,



The first thing you need to do is contact all owners and explain that you wish to set up a committee and ask for nominees for the said committee. I was the secretary of our committee for 3 years and no more than 5 members of the committee is ideal. Once you have got the nominations in, the owners then need to vote on who they would like on the committee. You should try and and get someone independant of the complex to count the votes. Once you have your 5 committee members, then you can decide who is going to be the chairperson, secretary, treasurer etc. Being on a committee is not for the faint hearted, it is hard work and is often a thankless task. You have to remember you will not be able to please all of the owners all of the time but if you can manage to please 80% you are doing well. If you need any further help, email me.





The butlers wife

brend


Joined: 20/01/2009
Posts: 149

Message Posted:
03/09/2010 18:18

Thanks for replies. Whilst I think it would be good and save us money in the long run I just want it legal. There are too many things that could go wrong if it is not.

Brend

Deniz1


Joined: 28/07/2009
Posts: 3829

Message Posted:
03/09/2010 18:22

Most important is the money side we had 2 people who could sign cheques and do transactions both had to sign.

Groucho



Joined: 26/04/2008
Posts: 7993

Message Posted:
03/09/2010 18:23

You may well need to register the association with the TRNC authorities as all associations come under their overall control.

Deniz1


Joined: 28/07/2009
Posts: 3829

Message Posted:
03/09/2010 21:55

Its only a committee not a company, especially on a private complex.

millzer


Joined: 12/04/2007
Posts: 978

Message Posted:
03/09/2010 22:45

If you are a non TC you are not allowed to form an assosiation, only a committee. Once you have the committee voted and appointed the most important thing to do is to formulate and agree a constitution amongst owners, this sets the rules and regulations of which all owners will have to abide by.



Use the TRNC apartments law as a basis for drawing up the rules and voting procedures. Although the current apartments law of 1987 does not apply to complexes built post 2006 we are told that any such any disputes, whilst untested through the courts, would probably use this law as a basis when making a judgement.

Deniz1


Joined: 28/07/2009
Posts: 3829

Message Posted:
04/09/2010 08:52

That all seems so complicated. Our committee only met on ce a month some one paid the bills and we decided what we would be spending money on regarding replacement items. Another person did the accounts. It worked very well and we didnt have to do all this legal stuff some of you are talking about.

millzer


Joined: 12/04/2007
Posts: 978

Message Posted:
04/09/2010 09:10

yes but now you are having problems are you not, if I have followed your sposts correctly ? with non-payers etc.,

millzer


Joined: 12/04/2007
Posts: 978

Message Posted:
04/09/2010 09:15

PS sorry meant to say that is fine Deniz as long as you are all singing off the same hymn sheet and have a MC that listens, its when it starts going wrong, that causes the problem or the MC think they can take over the site, charge what they like etc etc, better to have as much in place as possible and follow procedures from the outset with clear contracts.



Then there is no arguments.



We get monthlt accounts from the MC, bank accounts money in money out and approve the spending. below a certain level anything over that we inform all the owners. Works well and have a good relationship with our MC

offshoredi


Joined: 02/03/2009
Posts: 220

Message Posted:
04/09/2010 09:16

How often are the committee members voted in for, is it every year that there is a vote?



Diana

millzer


Joined: 12/04/2007
Posts: 978

Message Posted:
04/09/2010 09:16

at every AGM annually

CarrieRBag



Joined: 23/12/2008
Posts: 1374

Message Posted:
04/09/2010 09:21

This might help somewhat.



http://www.wearvalley.gov.uk/media/pdf/r/2/ResidentsAssociationGuide.pdf



Everything is on the net .....

millzer


Joined: 12/04/2007
Posts: 978

Message Posted:
04/09/2010 09:21

The key Diana is an MC that recognises YOU are the owners and a Committee to work WITH the Management Company, if the MC recognise the fees you pay are our the owners money the MC get a salary for doing their work any leftover we spend on the site, sunbeds, improvemnets to garden areas, purchasing equipment etc etc.



It can work but there are some nightmares out there where it doesn't

dogeared


Joined: 02/09/2010
Posts: 45

Message Posted:
04/09/2010 09:41

roy compton meeting of the committee eeee wheel tapers and shunters club

Lazy days


Joined: 24/07/2008
Posts: 847

Message Posted:
04/09/2010 10:19

As millzer says it can work, but there are many pitfalls which many of the 'joe public' (used tastefully) owners dont realise, if you want to elect a committee, ask the questions,

what do you have to offer by way of

expertise

in management

in book keeping

in maintenance of communal amenities

Gardening

Water management & irrigation

communication with suppliers etc

omho

sienna


Joined: 09/01/2009
Posts: 1627

Message Posted:
04/09/2010 12:39

yep them there are all part & Parcel vital questions BUT if you have it in their contract with you from outset it helps too

Deniz1


Joined: 28/07/2009
Posts: 3829

Message Posted:
04/09/2010 15:07

Yes we are but i dont see the connection with the original post forming a committee. At present we are using a management company and they have not been very successful in getting non payers to cough up so i think we need to go it alone again. Will save us a lot of money in the long run which will compensate some what for the non payers.

sienna


Joined: 09/01/2009
Posts: 1627

Message Posted:
04/09/2010 16:35

because if it is within the contract and you have an elected committee then its all easier then rather than fighting between yourselves thats all everyone including the managment company know where you are what are their obligations under the contract between you all

brend


Joined: 20/01/2009
Posts: 149

Message Posted:
04/09/2010 17:41

Denz1

have sent you an e-mail

Brend